Making sure I can evaluate my project

picture_define_progress_and_requirements.jpgThe success of your project often depends on how well you have outlined your goals and desired outcomes. In order to track how close or far  to reaching the goals and producing the outcomes you are, you need to set indicators that will be your "signposts' along the way.
Key Instructions: 
1. Use the Tool: Define Goals and Manage External Demands to define and manage your project’s success indicators.
2. Save the information and criteria you have developed and use them to assess your project at key milestones during the implementation (Step 13: Evaluate and Improve).
3.  If you need more advice on success criteria and the related indicators and baselines, see Backgrounds: Why is it important to track your progress? and Quantify and qualify project success.

iStock_000009455024XSmall.jpgAs your project develops, you might want to check its progress with your target group and stakeholders. Getting regular feedback will bring you the following benefits:

Key Instructions: 

1. Decide on the best way to get feedback, including both dedicated feedback sessions and other events where you can get feedback.

2. Select key stakeholders to get the feedback from (Use Tool: Active collection of feedback to help you select key stakeholders).

3. Consider making use of unsolicited feedback (comments that you recieve through personal contacts, checking the local media, forums on your website, or throught hearsay).

4. Structure the feedback you have received (Use Tool: Active collection of feedback).

5. Decide on what should be changed in your project in the light of the received feedback.

picture_evaluate_and_improve.jpgTypically evaluations are conducted at the end of a project. However, to gain the most from the process of evaluation, and more importantly to make changes that keep your project on course, it is useful to plan a number of regular periodic evaluations. They will help you see what is working and what is not, and help you improve your project while it is ongoing.

Key Instructions: 

1. Make sure you have established milestones for periodic evaluations (See Knowledge Quick Bite: Why do you need milestones?).

2. Start by revisiting you success indicators and criteria that you have developed at the begining of the project (See Step 6: Define goals and manage external demands for more info).

3. Reflect on what success criteria have been met and what is still to be achieved (Use the Tool: Reflective table for evaluating and improving to organize your evaluation).

4. Decide on what should be improved or changed in your project to achieve the goals and meet the rest of your success criteria. 

Further Reading: 

Further resources on project evaluation

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